• +377 92 16 59 99
  • enquiries@ebc-trust.com
  • 3-5 Avenue des Citronniers, Monaco, 98000

Privacy Statement

1. Introduction
EBC Monaco (“we”, “us”, or “our”) is committed to protecting the privacy and confidentiality of personal information. This Privacy Statement explains how we collect, use, store, and protect personal data obtained through our website at www.ebc-trust.com and through the provision of our professional services.
EBC Monaco is an independent consultancy firm established in Monaco, specialising in relocation, residency, and company formation services for international individuals and families. We are based at 3-5 Avenue des Citronniers, Monaco, 98000, and are the data controller in respect of personal data we process.

2. Scope of this Statement
This Privacy Statement applies to:
• Visitors to our website at www.ebc-trust.com
• Prospective clients who submit enquiries via our website contact forms
• Clients who provide personal data as part of our client onboarding process and the ongoing provision of our services
Given the nature of our services — which include trust formation and management, offshore company formation, succession planning, and relocation to Monaco — we handle personal data that is often highly sensitive and confidential. We treat all such data with the utmost care.

3. Personal Data We Collect
3.1 Website Enquiries
When you submit an enquiry via our website contact forms, we may collect:
• Your full name
• Your email address
• Your telephone number
• Your country of residence
• The subject matter of your enquiry
3.2 Client Onboarding
As a regulated trust and corporate services provider, we are required by law to collect and verify personal information as part of our client onboarding (“know your client” or KYC) process. This may include:
• Full legal name, date of birth, and nationality
• Residential address and proof of address
• Government-issued identification documents (e.g. passport, national identity card)
• Tax identification numbers and details of tax residency
• Information about the source of wealth and source of funds
• Details of beneficial ownership of entities and structures
• Financial and asset information relevant to the services being provided
• Information about family members, beneficiaries, or connected persons where relevant to the structure
We may also collect information about connected persons (such as directors, shareholders, trustees, or beneficiaries) who are not themselves clients. Where we do so, we will take reasonable steps to ensure those individuals are informed of this Privacy Statement.

4. How We Use Your Personal Data
We use personal data for the following purposes:
• To respond to your enquiries and communicate with you about our services
• To carry out client identification and verification in compliance with our legal and regulatory obligations (including anti-money laundering and counter-terrorism financing requirements)
• To provide trust administration, company formation and management, tax compliance, succession planning, and other professional services
• To comply with applicable laws, regulations, and regulatory guidance in Monaco and other relevant jurisdictions
• To fulfil our obligations under agreements with clients
• To manage our relationship with you, including billing and correspondence
• To protect against fraud or other unlawful activity

5. Legal Basis for Processing
We process personal data on the following legal bases:
• Performance of a contract: where processing is necessary to provide the services you have requested or to take steps prior to entering into an agreement with you
• Legal obligation: where we are required to process personal data in order to comply with applicable laws and regulations, including anti-money laundering legislation, tax reporting requirements (such as CRS, FATCA, and FBAR), and regulatory obligations imposed by the Monegasque government
• Legitimate interests: where processing is necessary for our legitimate business interests, such as responding to enquiries, managing our client relationships, and protecting against fraud — provided these interests are not overridden by your rights
• Consent: in limited circumstances where we have obtained your explicit consent to process certain personal data

6. Disclosure of Personal Data
We treat all personal data with strict confidentiality. We will not sell, rent, or trade your personal data. We may share personal data in the following circumstances:
• With professional advisers and service providers (such as lawyers, accountants, bankers, and IT providers) engaged in connection with providing our services, where such parties are bound by confidentiality obligations
• With regulators, government authorities, tax authorities, and law enforcement agencies where we are required to do so by law or regulatory obligation (for example, under CRS, FATCA, FBAR, or anti-money laundering reporting requirements)
• With courts or legal authorities where required in connection with legal proceedings
• With third parties to whom you have expressly consented to disclosure
We require all third parties to respect the security of your personal data and to treat it in accordance with applicable law.

7. International Data Transfers
Given the international nature of our services, personal data may be transferred to, or accessed from, countries outside Monaco and the European Economic Area (EEA). Where such transfers occur, we will ensure that appropriate safeguards are in place to protect your personal data, in accordance with applicable data protection laws.
Many of our clients and the structures we administer are located in multiple jurisdictions worldwide. Any cross-border transfers of personal data are carried out only to the extent necessary and with appropriate protections in place.

8. Data Retention
We retain personal data for as long as is necessary to fulfil the purposes for which it was collected, including to satisfy legal, regulatory, accounting, and reporting requirements.
As a regulated financial services provider, we are required to retain client records — including identification and verification documents — for a minimum of five years following the end of a client relationship, or for such longer period as may be required by applicable law or regulation. In some cases, regulatory obligations may require retention for longer periods.
Where personal data is no longer required, we will securely delete or anonymise it.

9. Data Security
We take the security of personal data seriously. We have implemented appropriate technical and organisational measures designed to protect personal data against unauthorised access, loss, alteration, or disclosure. These include:
• Secure physical and electronic storage of client documents and records
• Restricted access to personal data on a need-to-know basis
• Confidentiality obligations for all staff and professional advisers
• Secure communications for the transmission of sensitive information
Notwithstanding these measures, no method of electronic storage or transmission is completely secure. We will notify relevant authorities and affected individuals of any personal data breach in accordance with applicable legal requirements.

10. Your Rights
Depending on your country of residence and applicable data protection law, you may have the following rights in respect of your personal data:
• The right to be informed about how your personal data is used
• The right to access personal data we hold about you
• The right to request correction of inaccurate or incomplete personal data
• The right to request erasure of your personal data in certain circumstances
• The right to object to or restrict certain types of processing
• The right to data portability in certain circumstances
• The right to withdraw consent where processing is based on consent
To exercise any of these rights, or if you have any concerns about how we handle your personal data, please contact us using the details set out in Section 12 below. We will respond to all requests in accordance with applicable law.
Please note that some of these rights may be limited or excluded where we are required to retain or process your personal data in order to comply with a legal obligation.

11. Cookies and Website Analytics
Our website may use cookies or similar technologies to improve your browsing experience. Cookies are small text files placed on your device by your browser when you visit a website.
We may use cookies for functional purposes (such as remembering your preferences) and to understand how visitors use our website. Where we use analytics tools, data is collected on an aggregated and anonymised basis where possible.
You can control the use of cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of the website.

12. Contact Us
If you have any questions about this Privacy Statement, wish to exercise your data rights, or have a complaint about how we handle your personal data, please contact us:

EBC Monaco
3-5 Avenue des Citronniers
Monaco, 98000

Telephone: +377 92 16 59 99
Email: enquiries@ebc-trust.com

13. Changes to this Privacy Statement
We may update this Privacy Statement from time to time to reflect changes in our practices, legal obligations, or applicable data protection laws. We will post any updated version on our website with a revised “last updated” date. We encourage you to review this statement periodically.